how to tips & tricks

Checking Multiple Emails in Gmail

It’s very common to have multiple email addresses these days. You may have personal email at Gmail, Yahoo, Live or even AOL. Logging in to each service to check your email can be time-consuming, but there is a better way. Use Gmail to check each of these account all in one location. This tutorial will walk you through setting up Gmail to retrieve, and even send, email from an additional account. Note: the email addresses must offer POP3 email access/retrieval. These do.

Step 1. Login to your Gmail account and click the gear Settings icon. Select Settings>Accounts and Import tab.

Step 2. In the “Check mail from other accounts (using POP3)” section, click Add a POP3 mail account you own. Enter the full email address of the other account, then click Next Step and enter your password.

Step 3. You will now be presented with a few options to choose from.

Leave a copy of retrieved messages on the server – Check the box. Otherwise the emails in your other account will be deleted and you’ll only be able to access them in Gmail.

Always use a secure connection (SSL) when retrieving mail – Keep checked. For some accounts, you may need to uncheck this option to allow them to be retrieved but this is rare.

Label incoming messages – Check the box if you’d like to easily see which emails in your inbox came from this account.

Archive incoming messages – Leave this unchecked. Only check if you don’t want to see new messages from the other account in your inbox.

Step 4. Click Add Account. If you get an error message while getting set up, click the Show error details link to find out more about what’s not working.

If you get a message saying that POP is disabled, go to the settings page of your other email account and look for a way to enable POP.

Once your account has been added successfully, you’ll be asked if you want to be able to Send mail as this address. This lets you compose messages in Gmail, but have them appear to be sent from your other email account.

Gmail will check your other account for new emails periodically. You can see when the other account was last checked from the “Accounts and Import” tab.